Finance Policies and Procedures Manual
Docs + Word8 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 7 · US Letter
- Style
- Corporate
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (7)
Overview
This fraud prevention policy template is a ready-made Google Docs manual for finance and compliance teams that must set limits, roles and controls in writing. It covers document control, responsibilities, red flags, reporting and investigation across seven designed pages, in numbered statements that a reader can apply.
Each page carries sample limits, names and cases for Netherby Group, a fictional holding company, including approval limits of $2,500, $10,000 and $50,000. Replace them with your own delegation of authority, and have counsel review the reporting route before issue. The investigation page is the one people read after an incident, so keep it plain.
Useful for
- Setting approval limits for a group of finance teams
- Responding to a duplicate payment found in the year-end audit
- Training new finance staff on fraud reporting routes
What's included
- Definitions page with document control and approvals
- Responsibilities page with a RACI grid and roles
- Red flags page with a heat map of warning signs
- Reporting page with service levels and a monthly summary
- Investigation page with a timeline and recovery steps
- Guide page with steps to set limits and test controls
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Set the approval limits and the two-signatory rule for your group.
- 3
Name the policy owner, approvers and review date on the first page.
- 4
Have counsel check the reporting route and the investigation steps.
- 5
Delete the guide page, then publish the policy or present it from Google Docs.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Are the group and people real?
No. Netherby Group, its finance staff, limits, cases and recovered sums are fictional sample material, written to show a finished policy.
Does a policy replace the controls?
No. A policy states the rules. The controls, such as segregation of duties and bank checks, must be built into systems and tested each year.
How often should it be reviewed?
At least once a year, and earlier after any fraud case, system change or change in approval limits, with each version recorded in the history table.
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- #finance-policy
- #internal-controls
- #segregation-of-duties
- #reporting-routes
- #google-docs-template
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