Finance policy manual templates

A finance policy manual collects the rules an organization follows for money: who can approve spending, how records are kept and how reports are produced. Finance teams, auditors and new staff use it as the reference.

Include purpose and scope, roles and approval limits, budgeting and reporting, expenses, purchasing and payments, cash handling and bank accounts, and record keeping and review dates. Write approval limits as specific amounts for each role, so nobody has to guess who can sign.

It is a single document that sets out how an organization handles money. It covers approvals, payments, reporting and record keeping.

Cover roles and approval limits, budgeting, expenses, purchasing, banking, cash handling and how long records are kept. Add an owner and a review date.

Review it at least once a year, and again when your structure, systems or regulations change. Record each change with a date.

Usually the finance lead proposes it and the board or senior leadership approves it. Your own governance rules decide who has the final say.

Start with Anti-Fraud Policy: Gives finance teams clear limits, named owners and a reporting route, so suspected fraud is reported and investigated quickly. If that is not the right fit, compare it with Nonprofit Financial Procedures.

The templates here are 7 to 8 pages long. Cut any section you do not need; each template explains what its sections are for.

Yes. These finance policy manual templates work in Google Docs and Microsoft Word. All 3 templates are free, with no account or email needed.

Mostly charities and non-profits. The sample text in each one is written for a specific situation, so replace it with your own details.