Payment Reminder Letter
Docs + Word3 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 3 · US Letter
- Style
- Bold
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (3)
Overview
This free Google Docs template gives a freelancer a calm, clear way to chase an overdue invoice. It sets out the work delivered, the invoice amount and the days overdue, works out any late-payment interest, and gives one pay-by date with a clear next step. Because it is written for a one-person business, it stays friendly and factual rather than threatening.
The sample is a chaser from a fictional freelance designer to Birchfield Capital, a fictional client, for invoice 2041 of £4,800. Its names, dates and interest figures are invented. Replace the invoice details with your own, recalculate the interest on your actual days late, and check the statutory position before you send a final notice.
Useful for
- A freelance designer chasing a client invoice that is 25 days late
- A consultant sending a final notice before a formal recovery step
- A contractor asking for an instalment plan on an overdue balance
What's included
- A checklist of work delivered, payment dates and owners
- A balance summary with a four-week interest chart
- A ruled table of the invoice, interest and the amount due today
- A callout with the pay-by date and the consequence of no reply
- A guide page with five numbered steps for adapting the chaser
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Enter the invoice number, date, amount and days overdue exactly as they appear on your ledger.
- 3
Recalculate the late-payment interest on the actual days late, and show the working.
- 4
Replace the pay-by date with one you can keep, and name the next step you will take.
- 5
Delete the guide page, then send the chaser by email or present it from the first page.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Can I charge interest on a late invoice?
In the UK a business can usually claim statutory interest on late commercial invoices, but the rules and rates depend on the contract and the statute. Check the position for your own case before you add it.
Are Birchfield Capital and the invoice real?
No. Birchfield Capital, the designer, the invoice number, amounts and dates are fictional sample data. Replace them with your own details before you send the chaser.
When should I send a final notice?
Usually after the first reminder and a second chaser have gone unanswered, around two to four weeks after the due date. Say what happens next, and give the client a clear route to raise a dispute.
- #payment-reminder
- #freelancer-invoice
- #late-payment
- #chaser-letter
- #google-docs
- #credit-control
Related templates
Annual Report
Docs + Word6 pages
Free
Monthly Business Budget
Excel
Free
