Payment Reminder Letter
Docs + Word3 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 3 · US Letter
- Style
- Corporate
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (3)
Overview
When two reminders have gone unanswered, the final demand has to be exact and defensible. This three-page letter sets out the invoice lines, the late interest and fixed compensation worked out from the actual days overdue, the amount now due, the deadline, and the steps that follow.
The sample chases a £9,600 invoice that is 38 days overdue, adds £115 of interest at 11.5% a year and £60 of compensation, and asks for £9,775 by 19 April 2027. Replace the invoice details, rate, dates and contact with your own, and only promise steps you will take.
Useful for
- A credit controller sending a final notice after two unanswered reminders on a large overdue invoice
- A small supplier claiming late payment interest and compensation from a slow-paying customer
- A finance team recording each chase so that later action on the account is defensible
What's included
- A first page that lists invoice lines, late charges and the amount now due
- Three columns that show the amount due on the due date, on the deadline and today
- A timeline of the due date, first reminder, this notice and the final deadline
- A checklist of what the customer and the supplier each do before the deadline
- A contact and dispute route in the checklist, plus a guide to making it yours
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Enter the invoice number, dates and amounts exactly as they appear on your ledger, and recalculate interest on the actual days late.
- 3
Replace the deadline with a real date, and list only the next steps your company will genuinely take.
- 4
Add your credit controller's direct email and phone, and keep a written dispute route in the checklist.
- 5
Delete the guide page, then send the letter to the customer's payment contact with the approver copied in.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Are the company, people and amounts real?
No. Eastlake Group, the people, the invoice number and every figure in the sample are fictional. Replace them with your own invoice details before sending.
How is the late interest worked out?
The sample uses 11.5% a year, which is base rate plus 8%, on £9,600 for 38 days, giving £115. Check the rate in your terms or the statute and use the real days late.
Can I use it for a first reminder?
It is written as a final notice. For a first reminder, keep the invoice page, soften the deadline wording and delete the interest and compensation lines.
- #final-demand-letter
- #payment-reminder
- #overdue-invoice
- #late-payment-interest
- #credit-control
- #finance-template
- #google-docs-template
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