Project Scope Statement
Docs + Word8 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 7 · US Letter
- Style
- Editorial
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (7)
Overview
Event clients often assume everything is included, and agencies find out at the invoice. This scope statement fixes the objectives and dates, what the fee covers, what it does not, who decides on guest numbers, who signs and which clauses govern changes.
The sample follows Sandpiper Partners planning a one-day members' conference for 240 guests on 14 October 2027 for a fee of £58,400. Replace the client, date, guest numbers, inclusions, exclusions, tasks and clauses with your own, then collect the signatures.
Useful for
- An agency agreeing a conference or awards dinner scope with a client before signing the fee
- A producer defending a change request with a written list of exclusions and revision rounds
- A client sponsor confirming guest numbers and who approves what before the venue deposit
What's included
- A calendar of key dates from scope sign-off to event day and wrap-up
- An in-scope versus out-of-scope comparison with assumptions and an exclusions callout
- A work breakdown with owner, effort in days and deliverable for each task
- Stakeholder cards for guest-number decisions and a RACI matrix for five decisions
- An approval page with a decision box and sign-off sheet
- Agreement clauses for scope, revisions, changes and the guest-number deadline
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Rewrite each inclusion with a quantity, format and owner, and list every exclusion a client has asked about before.
- 3
Enter your guest numbers, deadlines, revision rounds and review windows in working days, then update the RACI table.
- 4
Replace the parties, fee and clauses with your own terms, and name the people who will sign.
- 5
Delete the guide page, then share the statement for signature or present it at the scoping meeting.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Is this event scope statement template free?
Yes. It is a free Google Docs template. Make a copy to your own Google Drive and edit any page, table or clause to suit your event and your client.
How should I word exclusions?
Name each excluded item and say who is responsible instead, as with hotel room blocks sitting with the client. Anything unlisted is handled through a change request.
Are Sandpiper Partners and the figures real?
No. Sandpiper Partners, Calder Valley Co-op, the people, the fee and every figure are fictional sample content. Replace them with your own before sending.
- #event-scope-statement
- #scope-of-work
- #statement-of-work
- #in-scope-out-of-scope
- #event-agency
- #raci
- #google-docs
- #sign-off
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